Job Vacancy: Mailroom Messenger at British High Commission Nairobi

Job Category:Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory: Corporate Services Support

Main Purpose of Job:

The Messenger/Driver will provide support across the mission by handling incoming and outgoing Diplomatic bags. The officer will closely work with the Transport Team to ensure the efficient running of the mailroom, including accurate data and reports for the mailroom and fuel handling.

Roles and Responsibilities:

- Sort, collate, and distribute/dispatch all incoming/outgoing mails and diplomatic bags.

- Log and record all mail transactions on appropriate spreadsheets.

- Keep track of mails received and sent out by the organization.

- Organize the mailroom by properly arranging incoming mail and packages.

- Receive BHC mail and send mail to other organizations, including deliveries by BHC drivers.

- Cover for other roles within the Transport section when required, including Receptionist duties.

- Carry out document scanning, photocopying, binding services, and printing of business cards.

- Assist in filing documents as requested.

- Prepare relevant mailroom reports on a monthly basis.

- Carry out messenger duties on a self-drive basis.

- Assist in fueling official vehicles and prepare fuel-related reports.

- Perform any other duties as assigned by the Transport Manager and his deputy.

Essential Qualifications, Skills, and Experience:

- Diploma in a related field.

- Computer knowledge.

- Good planning and reporting skills.

- Driving experience with a clean driving license – Class B, C & D.

Desirable Qualifications, Skills, and Experience:

- Experience working in a mailroom/messenger.

- Good knowledge of front office desk operations, practices, and procedures.

Required Behaviours:

- Changing and Improving.

- Managing a Quality Service.

- Delivering at Pace.

- Working Together.

Application Deadline: February 1, 2024

Grade: S2

Salary: KES 100,885.54 (monthly)

Start Date: April 1, 2024

Other Benefits and Conditions of Employment:

Learning and development opportunities provided.

FCDO Learning & Development Opportunities.

Application form completion is crucial as it is used during screening.

No payment or fees are requested to apply for a position.

Local employment law's Terms and Conditions of Service apply to locally recruited employees.

Candidates must be legally able to work and reside in the country of the vacancy.

The British High Commission does not sponsor visas/work permits unless local practice dictates otherwise.

Reference checking and security clearances will be conducted for successful candidates.

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.

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